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Builder invoice template

Builder invoice template for extensions, repairs and renovations. List labour, materials and stages, then download a PDF. Free, no sign-up, no watermark.

We have filled in an example. Type over it, or press Start a new invoice for a blank one.

Who is it from?

Who are you billing?

When is it due?

What are they paying for?

  • £4,800.00
  • £3,150.00
Subtotal
£7,950.00
Total
£7,950.00

How should they pay you?

Total
£7,950.00

How to make a builder invoice

  1. 1

    Add your details

    Enter your business name, address and contact details. Add a logo if you have one. We remember them for next time.

  2. 2

    Add the work

    Fill in your client, then list labour, materials and any stage payment. Switch on VAT only if you are VAT registered.

  3. 3

    Download your PDF

    Check the preview, press Download PDF and send it to your client. No sign-up and no watermark.

What to put on a builder invoice

  • Your name or business name, and your address.
  • Your client's name and address.
  • A unique invoice number. Keep them in order so they are easy to track.
  • The invoice date, and the date you supplied the goods or services if it is different.
  • A description of what you supplied, with quantities and prices.
  • The total amount due and the date it should be paid by.
  • How to pay you, such as your bank details.
  • If you are VAT registered: your VAT number, the tax point, the VAT rate and the VAT amount.
  • Labour and materials on separate lines. Under the Construction Industry Scheme, deductions are normally taken from labour and not from materials.
  • The stage or part of the job the invoice covers, for example "Stage 2 of 4".
  • If the VAT domestic reverse charge applies to your work, the invoice must say so. Check the GOV.UK guidance for construction.

This is general guidance, not tax or legal advice. GOV.UK has the full rules on invoices and VAT.

Questions

How do I invoice stage payments?

Add a line for the stage with a clear description, such as "Stage 2 of 4, roof and brickwork". Number each stage invoice in order.

Should labour and materials be separate?

Yes. It is clearer for the customer and matters for the Construction Industry Scheme.

Does the domestic reverse charge affect me?

It can apply to some construction work between VAT registered businesses. If it applies, the invoice has to say so and show no VAT charged. Check the GOV.UK guidance.

Can I add a deposit or retention line?

Yes. Add a line with a negative price for amounts already paid, or describe the retention in the notes.

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