Web developer invoice template
Web developer invoice template for sites, builds and monthly support. Add the work and hosting, then download a PDF. Free, no sign-up, no watermark.
How to make a web developer invoice
- 1
Add your details
Enter your business name, address and contact details. Add a logo if you have one. We remember them for next time.
- 2
Add the work
Fill in your client, then list build work, hosting and support. Switch on VAT only if you are VAT registered.
- 3
Download your PDF
Check the preview, press Download PDF and send it to your client. No sign-up and no watermark.
What to put on a web developer invoice
- Your name or business name, and your address.
- Your client's name and address.
- A unique invoice number. Keep them in order so they are easy to track.
- The invoice date, and the date you supplied the goods or services if it is different.
- A description of what you supplied, with quantities and prices.
- The total amount due and the date it should be paid by.
- How to pay you, such as your bank details.
- If you are VAT registered: your VAT number, the tax point, the VAT rate and the VAT amount.
- The milestone or project name, so the invoice matches your quote.
- Hosting, domains and software licences as their own lines.
- If you provide ongoing support, the period it covers.
This is general guidance, not tax or legal advice. GOV.UK has the full rules on invoices and VAT.
Questions
How do I invoice a milestone?
Add a line that names the milestone, such as "Website build, milestone 2 of 3", with the agreed amount.
Can I invoice hosting and support?
Yes. Add a line for each with the period covered.
What if my client is overseas?
Pick their currency from the list. Check the tax rules for your situation before leaving VAT off.
Should I include my day rate?
If you bill by time, yes. If it is a fixed fee, the fee is enough.