Freelance invoice template
Freelance invoice template for hourly, daily or project work. Add your rate and the hours, then download a PDF. Free, no sign-up, no watermark.
How to make a freelance invoice
- 1
Add your details
Enter your business name, address and contact details. Add a logo if you have one. We remember them for next time.
- 2
Add the work
Fill in your client, then list hours, days or project fees. Switch on VAT only if you are VAT registered.
- 3
Download your PDF
Check the preview, press Download PDF and send it to your client. No sign-up and no watermark.
What to put on a freelance invoice
- Your name or business name, and your address.
- Your client's name and address.
- A unique invoice number. Keep them in order so they are easy to track.
- The invoice date, and the date you supplied the goods or services if it is different.
- A description of what you supplied, with quantities and prices.
- The total amount due and the date it should be paid by.
- How to pay you, such as your bank details.
- If you are VAT registered: your VAT number, the tax point, the VAT rate and the VAT amount.
- Your rate and the units, such as hours or days, in the line description.
- The project name or your client's purchase order number, if they gave you one.
- Any agreed expenses on their own lines so the client can see what they are.
This is general guidance, not tax or legal advice. GOV.UK has the full rules on invoices and VAT.
Questions
How do I invoice by the hour?
Put your hourly rate in the unit price and the number of hours in the quantity. The line total works itself out.
Can I invoice a flat project fee?
Yes. Use a quantity of one and the fee as the price, or split it into milestones with a line for each.
Should I show expenses separately?
It helps. List them as their own lines so your client can see what is your fee and what is a cost.
What payment terms should I use?
Thirty days is common, but you can pick on receipt, 7 or 14 days. Whatever you pick is written on the invoice.