Landlord rent invoice template
Landlord rent invoice template for monthly rent, deposits and bills. Add the tenant, the period and the amount, then download a PDF. Free, no sign-up, no watermark.
How to make a rent invoice
- 1
Add your details
Enter your business name, address and contact details. Add a logo if you have one. We remember them for next time.
- 2
Add the work
Fill in your client, then list the rent period and any other charges. Switch on VAT only if you are VAT registered.
- 3
Download your PDF
Check the preview, press Download PDF and send it to your client. No sign-up and no watermark.
What to put on a rent invoice
- Your name or business name, and your address.
- Your client's name and address.
- A unique invoice number. Keep them in order so they are easy to track.
- The invoice date, and the date you supplied the goods or services if it is different.
- A description of what you supplied, with quantities and prices.
- The total amount due and the date it should be paid by.
- How to pay you, such as your bank details.
- If you are VAT registered: your VAT number, the tax point, the VAT rate and the VAT amount.
- The property address and the rent period the invoice covers.
- The rent amount and any other charges, such as a service charge, each on its own line.
- Residential rent is normally exempt from VAT, so most rent invoices show no VAT. Commercial lettings can be different.
This is general guidance, not tax or legal advice. GOV.UK has the full rules on invoices and VAT.
Questions
Do landlords need to send rent invoices?
Not always, but an invoice gives you and your tenant a clear record of what is due and when.
Should I charge VAT on rent?
Residential rent is normally exempt from VAT. Commercial lettings can differ, so check the GOV.UK guidance for your case.
Can I add other charges?
Yes. Add a line for each, such as service charge or a repair cost.
What do I put for a deposit?
Add a line called "Deposit" and note in the description where it is protected, if that applies to you.