VAT invoice template

VAT invoice template with your VAT number, the VAT rate and the VAT amount shown clearly. Add your lines and download a PDF. Free, no sign-up, no watermark.

We have filled in an example. Type over it, or press Start a new invoice for a blank one.

Who is it from?

Business name

Address

Phone

Who are you billing?

Client name

Client address

Client email (optional)

When is it due?

Invoice number

Issue date

Payment due

What are they paying for?

Currency

£185.00
£128.00
£12.00

Subtotal: £325.00
VAT (20%): £65.00
Total: £390.00

VAT or tax

Rate (%)

VAT number

Discount

Notes

Logo

Add logo

Invoice style

How should they pay you?

Bank name

Account name

Sort code

Account number

Other payment instructions (optional)

Total £390.00

Invoice

From

Kestrel Print Ltd

Unit 7, Foundry Park

Sheffield S4 7YT

accounts@kestrelprint.example

0114 496 0234

VAT number GB 123 4567 89

Bill to

Tennant and Cole

Solicitors

12 Paradise Square

Sheffield S1 2DE

Invoice number

INV-0001

Issue date

Due date

Description

Qty

Unit price

Amount

Letterhead, 500 sheets

£185.00

Business cards, 1,000

£64.00

£128.00

Delivery

£12.00

Subtotal

£325.00

VAT (20%)

£65.00

Total due

£390.00

Notes

Company number 01234567. Registered in

England and Wales.

Total

£390.00

How to make a VAT invoice

1
Add your details
Enter your business name, address and contact details. Add a logo if you have one. We remember them for next time.
2
Add the work
Fill in your client, then list each line before VAT. Switch on VAT only if you are VAT registered.
3
Download your PDF
Check the preview, press Download PDF and send it to your client. No sign-up and no watermark.

What to put on a VAT invoice

Your name or business name, and your address.
Your client's name and address.
A unique invoice number. Keep them in order so they are easy to track.
The invoice date, and the date you supplied the goods or services if it is different.
A description of what you supplied, with quantities and prices.
The total amount due and the date it should be paid by.
How to pay you, such as your bank details.
If you are VAT registered: your VAT number, the tax point, the VAT rate and the VAT amount.
Your VAT number.
The tax point, which is normally the date you supplied the goods or services. If it differs from the invoice date, show both.
The VAT rate for each item and the VAT amount in pounds, plus the total including VAT.
If you are a limited company, your registered company name and number are usually shown too.

This is general guidance, not tax or legal advice. GOV.UK has the full rules on invoices and VAT.

Questions

What must a VAT invoice show?

Your VAT number, the tax point, the VAT rate and amount, a description of the goods or services and the total including VAT. It also needs the usual details such as your name, address and a unique invoice number.

What is the standard VAT rate?

The standard UK rate is 20 percent. Some goods and services have a reduced or zero rate. Check GOV.UK if you are unsure which applies.

Can I mix VAT rates on one invoice?

This generator uses one rate per invoice. If you need several rates, make a separate invoice for each.

Where does my VAT number go?

Switch on tax and a VAT number field appears. It is printed under your business details.

More invoice templates

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