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Cleaning invoice template

Cleaning invoice template for domestic and commercial cleaners. Add the visits, the hours and any extras, then download a PDF. Free, no sign-up, no watermark.

We have filled in an example. Type over it, or press Start a new invoice for a blank one.

Who is it from?

Who are you billing?

When is it due?

What are they paying for?

  • £64.00
  • £45.00
  • £8.00
Subtotal
£117.00
Total
£117.00

How should they pay you?

Total
£117.00

How to make a cleaning invoice

  1. 1

    Add your details

    Enter your business name, address and contact details. Add a logo if you have one. We remember them for next time.

  2. 2

    Add the work

    Fill in your client, then list each visit or hour, plus supplies. Switch on VAT only if you are VAT registered.

  3. 3

    Download your PDF

    Check the preview, press Download PDF and send it to your client. No sign-up and no watermark.

What to put on a cleaning invoice

  • Your name or business name, and your address.
  • Your client's name and address.
  • A unique invoice number. Keep them in order so they are easy to track.
  • The invoice date, and the date you supplied the goods or services if it is different.
  • A description of what you supplied, with quantities and prices.
  • The total amount due and the date it should be paid by.
  • How to pay you, such as your bank details.
  • If you are VAT registered: your VAT number, the tax point, the VAT rate and the VAT amount.
  • The dates of the visits and the hours worked, so your client can match them to their diary.
  • Extras such as oven cleans or window cleaning on their own lines.
  • Whether supplies are included or charged separately.

This is general guidance, not tax or legal advice. GOV.UK has the full rules on invoices and VAT.

Questions

How do I invoice a regular cleaning client?

Write the date range in a line description, such as "Weekly clean, 1 to 28 March", and set the quantity to the number of visits or hours.

Should I charge for supplies?

That is up to you. If you do, add them as a separate line so the client can see what they are paying for.

Do cleaners need to charge VAT?

Only if you are VAT registered. Most small cleaning businesses are not, so tax stays off.

Can I invoice a business for office cleaning?

Yes. Add the business name and address as the client and put the site address in the description if it is different.

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