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Sole trader invoice template

Sole trader invoice template with your name, address and a unique invoice number already laid out. Add the job and download a PDF. Free, no sign-up, no watermark.

We have filled in an example. Type over it, or press Start a new invoice for a blank one.

Who is it from?

Who are you billing?

When is it due?

What are they paying for?

  • £720.00
  • £310.00
Subtotal
£1,030.00
Total
£1,030.00

How should they pay you?

Total
£1,030.00

How to make a sole trader invoice

  1. 1

    Add your details

    Enter your business name, address and contact details. Add a logo if you have one. We remember them for next time.

  2. 2

    Add the work

    Fill in your client, then list the work you did, one line per job. Switch on VAT only if you are VAT registered.

  3. 3

    Download your PDF

    Check the preview, press Download PDF and send it to your client. No sign-up and no watermark.

What to put on a sole trader invoice

  • Your name or business name, and your address.
  • Your client's name and address.
  • A unique invoice number. Keep them in order so they are easy to track.
  • The invoice date, and the date you supplied the goods or services if it is different.
  • A description of what you supplied, with quantities and prices.
  • The total amount due and the date it should be paid by.
  • How to pay you, such as your bank details.
  • If you are VAT registered: your VAT number, the tax point, the VAT rate and the VAT amount.
  • Your own name. A sole trader can also show a trading name, for example "Callum Reid, trading as Reid Joinery".
  • Your business address. This can be a postal address if you work from home.
  • A unique invoice number for every invoice. Keep them in order so your records are easy to check.

This is general guidance, not tax or legal advice. GOV.UK has the full rules on invoices and VAT.

Questions

What should a sole trader invoice include?

Your name and address, your client's name, a unique invoice number, the date, a description of the work and the amount. Add your VAT number only if you are VAT registered.

Do I put my trading name or my own name?

You can use both. Many sole traders write their own name followed by "trading as" and the business name.

Do I need to be VAT registered?

Not unless your taxable turnover goes over the VAT threshold. If you are not registered, do not charge VAT.

How long should I keep my invoices?

Keep records for your tax return. GOV.UK has the current guidance on how long.

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