Graphic design invoice template

Graphic design invoice template for logos, branding and print work. List the design stages, revisions and licences, then download a PDF. Free, no sign-up, no watermark.

We have filled in an example. Type over it, or press Start a new invoice for a blank one.

Who is it from?

Business name

Address

Phone

Who are you billing?

Client name

Client address

Client email (optional)

When is it due?

Invoice number

Issue date

Payment due

What are they paying for?

Currency

£750.00
£480.00
£120.00

Subtotal: £1,350.00
VAT (20%): £270.00
Total: £1,620.00

VAT or tax

Rate (%)

VAT number

Discount

Notes

Logo

Add logo

Invoice style

How should they pay you?

Bank name

Account name

Sort code

Account number

Other payment instructions (optional)

Total £1,620.00

Invoice

From

Studio Nineteen

19 Dye House Lane

Glasgow G1 5NJ

hello@studionineteen.example

0141 496 0567

VAT number GB 987 6543 21

Bill to

Clyde Brewing Co

Unit 3, Dock Street

Glasgow G3 8AP

Invoice number

INV-0001

Issue date

Due date

Description

Qty

Unit price

Amount

Logo design, three concepts

£750.00

Brand guidelines, 12 pages

£480.00

Additional revision round

£60.00

£120.00

Subtotal

£1,350.00

VAT (20%)

£270.00

Total due

£1,620.00

Notes

Final files released on payment. Rights

transfer once paid in full.

Total

£1,620.00

How to make a graphic design invoice

1
Add your details
Enter your business name, address and contact details. Add a logo if you have one. We remember them for next time.
2
Add the work
Fill in your client, then list design stages, extra revisions and file delivery. Switch on VAT only if you are VAT registered.
3
Download your PDF
Check the preview, press Download PDF and send it to your client. No sign-up and no watermark.

What to put on a graphic design invoice

Your name or business name, and your address.
Your client's name and address.
A unique invoice number. Keep them in order so they are easy to track.
The invoice date, and the date you supplied the goods or services if it is different.
A description of what you supplied, with quantities and prices.
The total amount due and the date it should be paid by.
How to pay you, such as your bank details.
If you are VAT registered: your VAT number, the tax point, the VAT rate and the VAT amount.
The stages you are charging for, such as concepts, revisions and final files.
Who owns the final artwork and when the rights pass to the client. Many designers say this on the invoice.
Extra revisions or rush fees on their own lines.

This is general guidance, not tax or legal advice. GOV.UK has the full rules on invoices and VAT.

Questions

How do I invoice a design project?

List each stage as a line, such as concepts, brand guidelines and final files. If you have agreed milestones, make an invoice for each.

Can I charge for extra revisions?

Yes. Add a separate line with the number of extra rounds and your rate.

Where do I say who owns the artwork?

The notes section is a good place. A sentence such as "Rights transfer on payment in full" is common.

Should I take a deposit?

Many designers do. Invoice the deposit first and then the balance when the work is delivered.

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